APWCA2009 - Poster Registration


Oral and Poster Abstracts
The American Professional Wound Care Association (APWCA) is a multidisciplinary, scientific conference for wound care professionals which include MDs, DOs, DPMs, PAs, NPs, RNs and PTs and other wound care professionals currently working in private practice, acute settings, long term care or home health care. Both oral and poster format abstracts will be presented at the APWCA2009 National Clinical Conference which will also serve as the annual meeting for the American College of Hyperbaric Medicine. Join us at the Sheraton Philadelphia City Center Hotel where pre-conference program, general sessions and post-conference program will be held over April 2- 5,  2009.

Submission Overview

  1. All applications must be submitted electronically on the APWCA application form and sent by E-Mail as an attachment to the appropriate chair person email address listed above.  We regret that we will not be able to process Fax and other forms of submitting an application.

  2. Following application submission an E-mail confirmation of receipt will be sent to the e-mail address listed on the form.

  3. Contact the APWCA office if a confirmation is not received within 48 hours.

  4. Deadline for ALL Oral and Poster Exhibit Applications is February 2, 2009

  5. All applicants will be notified no later than February 9, 2009 of the panel’s decision.

  6. All poster abstracts are to be kept intact for the entire poster exhibit from opening of the exhibit, 7:30 AM Friday, April 3, 2009 until breakdown at 2:00 PM, Saturday, April 4.

  7. All oral presenters must be available during the scheduled time of their lecture or will forfeit their presentation. All must be in the session room at least 30 minutes prior to the beginning of their specific lecture to load their presentation on the computer.  We also request that all presenters, where possible, remain during the entire session since individuals frequently like to ask questions of presenters, but may be inhibited in front of an audience.

Abstract Guidelines:

Please adhere to the following regulations:

  1. All abbreviations must be defined with the first use.
  2. Use generic drug or device names.  Brand names may be used only if the drug or device is part of a clinical trial or there is not generic alternative; however they may not be used in the title.  Posters that do not adhere to the rule will be removed from display.  You may use an asterisk to identify a product name in small print at the bottom of the poster.
  3. Presentations that constitute promotion and advertising will not be accepted.  This includes the pervasive or inappropriate use of logos.  No company product information may be displayed or disseminated in conjunction with the oral or poster presentation.
  4. You must disclose any financial arrangements or assistance that you have received from a corporation or institution, such as the underwriting of a cost of a presentation.  This disclosure must be made on the application in the applicable area.
  5. All abstract proposals must include the following:
    1. Abstract title
    2. Author(s); presenter’s name should be listed first
    3. The abstract is limited to 250 words.
    4. Abstract submissions should include the following information:
      1. Goal and objective.
      2. Purpose or rationale
      3. Methodology
    5. Discussion or conclusion. 
  6. Oral and Poster presenters must register for the conference.  Presenters are responsible for making their own travel and hotel arrangements.
  7. Oral or poster presentations that have been previously presented of published are eligible for submission as long as previous publication or submission is noted upon submission.
  8. Each individual may submit more than one abstract regardless of designation as author or co-author.  The first or primary author can be selected to present, at most, one oral presentation.  There is no limit to the number of poster abstracts that can be submitted by an author or co-author.

Review Process

There are 2 Abstract Review Committees, one for posters, the other for orals.  Each abstract will be reviewed based on following criteria:
  1. Are the objective(s), materials, and methods stated clearly?
    2.
  2. Are the objective(s), materials, and methods of importance and interest to this audience?
  3. Are the details of the study described so that the progression and/or treatment are clear and pertinent to this audience?
  4. Are the findings stated clearly and do they support the objective(s)?
  5. Is the information current and relevant to the target audience?

Poster Exhibits at APWCA2009

  1. Posters must be setup for presentation by 7:30 AM, Friday, April 3, 2009.  Setup time for posters will be available Thursday, April 2.  All presenters are required to have posters available for review from 7:30 AM Friday, April 3, 2009 until 2:00 PM Saturday, April 4, 2009.  Early removal of the poster material is prohibited by the association without prior authorization associated with special circumstances.  Removal of the poster from the poster board Saturday, April 4 at 2:00 PM is the responsibility of the presenter.  Failure to do this may result in damage or loss of the poster exhibit.
    2.
  2. There will be a dedicated poster session to be scheduled during the conference so that attendees can meet and talk with the authors of their posters.
  3. Presenters should also be available to answer questions during designated poster sessions.  While we encourage presenters to attend the their exhibit during all poster sessions, an author or co-author of the abstract must attend their exhibit during the latter portion of lunch sessions on both days of the exhibit, Friday, April 3 and Saturday, April 4.  (1-2 pm each day). 
  4. The Association will provide each poster presenter with a poster board that is 8 feet in width and 4 feet in height.  Presenters must bring their own pushpins, as they will not be provided for you.  Pushpins are the only acceptable form of application of your poster to the assigned board.

Oral Presentations at APWCA2009

  1. Oral abstract presenters are expected to attend the entire oral abstract session.  The time and date of this session will be provided to the primary author with the acceptance letter of the oral abstract. 
  2. Oral abstract presentations will be a 10 minute lecture followed by a 5 minute question and answer session. 
  3. Oral presenters must be in the scheduled room at least 30 minutes prior to the beginning of the oral abstract session to load their presentation on the computer.  Failure to be in the lecture room to deliver your presentation at its scheduled time will lead to forfeiture of your lecture.
  4. We also request that presenters remain during the entire session since individuals frequently like to ask questions of presenters, but may be inhibited in front of an audience.

 
Download Online Application

Complete Submission Guidelines

Oral / Poster Abstract Application
(MS Word)

Send Completed
Applications & Abstracts To:
abstracts@apwca.org

If problems occur contacting the
chairperson at their email address
for questions or submissions,
please contact APWCA headquarters
at: wounds@apwca.org
or call us at 215-364-4100

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